We, Nalanda Vidyaniketan and certain of our group companies (“Nalanda”, “we” or “us”), maintain the information and materials on nalanda.edu.in website and ask you to take the time to read this Privacy Policy carefully. This Privacy Policy applies to visitors and users (individually, “you”) of the Site (as defined below). As educators, we take your privacy seriously and understand the importance of trust. We have created this Privacy Policy to inform you how we collect, use, process, or store any personal information you provide us.

By using our website (the “Site”), including signing up for any newsletters or feeds, you agree to be bound by our Terms and Conditions, which include this Privacy Policy. By visiting or using the Site, to the extent permitted by applicable law, you consent to us gathering and processing information about you in accordance with this Privacy Policy, although consent may not be required for all the elements described in this Privacy Policy. For specific types of information or processing, we may provide you with choices or request your further consent regarding what information we collect and how we may process it.

This Privacy Policy does not cover third parties or their services, and we do not take any responsibility for how such third parties may use any information they collect. For information about third-party privacy practices, please consult them directly.

We will always strive to be respectful if you have given us consent to contact you. If at any time you feel we’ve not lived up to this, please let us know straight away by contacting us via the contact section of the Site or through the contact details set out in the Contact Us section below.

Please take the time to read this Privacy Policy and note that it may change from time to time. You can always find an up-to-date version on this page.

What information do we gather?

We may collect and process the following information in electronic and/or physical form from you:

1.1. If you are interested in enrolling and/or registering your child into one of our Nalanda Vidyaniketan campuses, the following information may be collected from you:

1.1.1. Your and/or your child’s personal information, such as names; title; postal address; email address; phone number; dates of birth; gender; occupation information; government-issued ID information; visa information; religious beliefs; etc.

1.1.2. Admissions and enrollment information, including, for example, information you have provided on your child’s application forms and during the enrollment process, information on your child’s educational background, grades, and courses taken, information from references, information about your child’s interests, and information from educational institutions attended previously.

1.1.3. Your child’s health information and background, such as immunization records; health issues; health restrictions; information on disabilities; any emotional, learning, physical, and other health needs; etc.

1.1.4. Information that you provide to us during the course of your child’s education.

1.1.5. Marketing responses, such as your child’s current school, preferred curriculum, preferred location, preferred budget, preferred school.

1.1.6. Survey responses, such as parent satisfaction score, net promoter score, school feedback, and school rating criteria, etc.

1.1.7. Information about your computer, including, where available, the IP address of your computer/proxy server that you use to access the internet, your web browser type, type of mobile device, and computer operating system, to analyze trends among our users and to help improve our Site.

1.2. If you are applying to be a new member of staff, the following information may be collected from you:

1.2.1. Personal information, such as name; title; next of kin; postal address; email address; phone number; date and country of birth; religious beliefs and practices; gender; nationality; government-issued ID information; visa information; number of dependents; etc.

1.2.2. Information about your background, such as education, qualifications, and professional achievements.

1.2.3. Information we receive from you and third parties when carrying out pre-employment checks, for example, when we receive references on your behalf.

1.2.4. Marketing responses.

1.2.5. Information about your computer, including, where available, the IP address of your computer/proxy server that you use to access the internet, your web browser type, type of mobile device, and computer operating system, to analyze trends among our users and to help improve our Site.

1.3. Voluntary Information:

When you voluntarily send us electronic mail or fill out a form, we will keep a record of this information so that we can respond to you. We only collect information from you when you register on our site or fill out a form. Also, when filling out a form on our site, you may be asked to enter your name, e-mail address, or phone number. You may, however, visit our site anonymously. In case you have submitted your personal information and contact details, we reserve the right to Call, SMS, Email, or WhatsApp you about our products and offers, even if your number has DND activated on it.

How do we gather this information?
The lawful bases we rely on for processing your information are:

2.1. We have a legitimate interest, except where processing is unfair to you. Nalanda Vidyaniketan relies on legitimate interests for most of the ways in which it uses your information. Nalanda Vidyaniketan has a legitimate interest in providing education services to children, ensuring a safe and secure educational and working environment, safeguarding and promoting the welfare and development of all staff and children, protecting and promoting the objectives and interests of Nalanda Vidyaniketan (including fundraising), facilitating the efficient operation of Nalanda Vidyaniketan, ensuring compliance with employment obligations, and ensuring all relevant legal obligations are met.

2.2. We have a contractual obligation. We will need to use your information in order to perform any existing obligations under a contract with you.

2.3. We have a legal obligation. We may need to use your information to comply with a legal obligation, for example, to fulfill our safeguarding duties to staff and students.

2.4. We have a vital interest, for example, preventing someone from being seriously harmed.

2.5. We have a public interest. Nalanda Vidyaniketan considers that it is acting in the public interest when providing educational services to students and employment opportunities to individuals.

2.6. We have your consent. You are entitled to request that we stop any consent-based processing of your personal information after you withdraw that consent. You can do this by contacting us at the relevant contact details below.

The lawful bases we rely on for processing special categories of personal information are the following, where we are required to comply with additional conditions to process such information (including information concerning racial or ethnic origin, communal origin, political affiliations or opinions, religious or philosophical beliefs, criminal record, trade-union membership, and health or sex life, including genetic data and biometric data where it is used for the purpose of uniquely identifying a person):

2.7. We have a public interest. Nalanda Vidyaniketan considers that it is acting in the public interest when providing educational services to students and employment opportunities to individuals.

2.8. To protect the vital interests of any person, where, for example, that person cannot give consent or to prevent someone from being seriously harmed or killed.

2.9. The processing of this information is necessary for the establishment, exercise, or defense of legal claims. This allows us to share information with our legal advisors and insurers.

2.10. For the purposes of medical treatment and management of healthcare services.

2.11. We have your consent. You are entitled to request that we stop any consent-based processing of your personal information after you withdraw that consent. You can do this by contacting us at the relevant contact details in the Contact Us section below.

As mentioned above, in some cases, we will rely on more than one of the grounds above for a particular use of your information. The ground we will rely on for a particular purpose may vary depending on the circumstances.

How we use the information
We use the information held about you in the following ways and for the following purposes:

How do we gather this information?
The lawful bases we rely on for processing your information are:

How do we gather this information?
The lawful bases we rely on for processing your information are:

3.1. To register and respond to your application and career or enrollment queries.

3.2. To provide you with the services and functionality offered through the Site and to fulfill your requests, including, but not limited to, communicating with you about your inquiry or use of the Site, services, or functionality.

3.3. To respond to, or follow up on, your comments and questions, and otherwise provide customer service.

3.4. To operate and improve the Site, services, and functionality and tailor your experience on the Site, including search results and displaying relevant promotions.

3.5. To ensure that the Site is presented in the most effective manner for you and your computer.

3.6. To provide you with information, products, or services that you request from us or which we feel may interest you, based on information we collect from cookies or where you have consented to be contacted for such purposes.

3.7. To send you relevant news if you have signed up to receive it.

3.8. To occasionally carry out surveys to ensure that we are providing you with what you are interested in.

3.8.1. To perform statistical analysis.

3.8.2. To comply with our policies, procedures, and legal obligations.

3.8.3. To protect, investigate, and deter against fraudulent, unauthorized, or illegal activity, including as we feel is necessary to protect our interests.

3.8.4. To carry out our obligations arising from any contracts entered into between you and us.

3.8.5. To allow you to participate in any interactive features of the Site when you choose to do so.

3.8.6. To promote the objectives and interests of Nalanda Vidyaniketan, including fundraising and marketing.

3.8.7. To check whether you are eligible for a competition and to contact you if you win.

3.8.8. To notify you about changes to our services.

3.8.9. As otherwise consented by you and as otherwise permitted by applicable law.

Will we share your information with anyone else?

4.1. Yes if…

4.1.1. You specifically request this, such as when you submit information to inquire about jobs or submit a job application through the Nalanda Vidyaniketan Careers website for current or future roles.

4.1.2. You specifically request this, such as when you submit information to inquire about enrollment for your child at a relevant Nalanda Vidyaniketan school.

4.1.3. We are required to do so to comply with our internal policies and procedures, the law, or with direction from the courts or other authorities.

4.1.4. We feel it is reasonably necessary to prevent illegal activity or to protect our interests, such as when someone has breached Paragraph 2 of the Terms and Conditions (Use of the Site and User Code of Conduct).

4.1.5. We appoint consultants, experts, and other advisors to assist Nalanda Vidyaniketan in fulfilling its obligations and need to share your information with them if it is relevant to their work.

4.1.6. It helps our trusted third-party service providers to provide and improve our service to you or to carry out surveys and user analysis to understand your needs and preferences. We will also share your information with a mass mail service provider, who securely hosts emails and acts as a supplier to distribute our newsletters. We require these service providers to keep your personal information safe and secure. These trusted third parties would only be permitted to use your personal information for the purposes we specify.

4.2. We may also share your information with other Nalanda Vidyaniketan group companies and affiliates.

4.3. We do not rent or sell your details to any other organization or individual. We may share some broader statistics and customer profiling information with third parties, but we’ll keep it anonymous, so you won’t be identifiable from that data.

Password and Confidentiality

7.1. If you are provided with a user identification code, password, or any other piece of information as part of our security procedures, you are responsible for maintaining the confidentiality of your password and username for the Site and you are responsible for all activities that are carried out under them. We do not have the means to check the identities of people using the Site and we will not be liable where your password or username is used by someone else.

7.2. You agree to contact us immediately and inform us of any unauthorized use of your password or username of which you become aware. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if, in our opinion, you have failed to comply with any of the provisions of this Privacy Policy or the Terms and Conditions.